Policies and Procedures
Since we are a classroom, and we have been raised with rules in the classroom; here is a list of rules to ease those individuals who must have rules! This was slightly adapted from 10 rules for students, teachers and life.
Rule 1: Find a place you trust, and then try trusting it for awhile.
Rule 2: General duties of a student – pull everything out of your teacher. Pull everything out of your fellow students.
Rule 3: General duties of a teacher – pull everything out of your students and your fellow teachers.
Rule 4: Consider everything an experiment.
Rule 5: Be self-disciplined. This means finding someone wise or smart and choosing to follow them. To be disciplined is to follow in a good way. To be self-disciplined is to follow in a better way.
Rule 6: Nothing is a mistake. There’s no win and no fail, there’s only make.
Rule 7: THE ONLY RULE IS WORK. If you work it will lead to something. It’s the people who do all of the work all the time who eventually catch on to things.
Rule 8: Don’t try to create and analyze at the same time. They’re different processes.
Rule 9: Be happy whenever you can manage it. Enjoy yourself. It’s lighter than you think.
Rule 10: “We’re breaking all the rules. Even our own rules. And how do we do that? By leaving plenty of room for X quantities.” (John Cage)
Helpful Hints: Always be around. Come or go to everything. Always go to classes. Read anything you can get your hands on. Look at the world around you carefully and often. Save everything – it might come in handy later. There could be new rules next week! 🙂
Grades are just a method for you to evaluate how you are performing, much like a speedometer on a car. You are constantly aware of your speed and you don’t always have to speed but you must maintain the minimum speed to keep up with traffic.
In our field, grades mean nothing. Your portfolio and skills speak for themselves. But since we are a school and grades must be given, this is how grades will be determined. Remember this is just a performance measure, your work will speak for itself.
Each month you will be evaluated on your soft skills. Employers say that students have technical skills but their soft skills are lacking. So by constantly evaluating your soft skills, the hope is that you complete with both strong technical skills and soft skills making you a valuable employee.
- Manners: Are you aware of other feelings and considerate of their needs regardless of your own current mood?
- Ownership of Tasks: Do you see ever task through to the end, following all organization procedures and keep people informed of progress when necessary?
- Attendance: Do you have good attendance and notify the instructor when you will be out?
- Motivation: Are you keen to undertake new tasks and get involved in activities?
- Professionalism: Do you maintain a high level of professionalism at all times no matter what is going on in your personal life, or what your personal feelings feelings are for the person you are dealing with? You are awake in class and working on work.
- Work Output: Do you produce quality work on a daily basis? Do you use your working time effectively and use your initiative in finding things to do?
- Conscientiousness: Do you take pride in your work? Do you check everything and put in extra effort and time to ensure a task is done correctly and on time? If you are unable to meet a deadline, you report the fact to your boss – and you always have a good reason for this.
- Workplace Conduct: Are you always aware of your behavior and how it can affect others and the atmosphere in which you work?
- Timekeeping: Are you always on time to work or returning from breaks?
- Organization / Planning: Is your work day effective and productive? Do you utilize Basecamp to plan your weeks to dos? Do you keep a tidy workstation and can lay your hands on any file at any time?
- Verbal / Written Communication: Do you speak clearly and politely to staff, customers and colleagues at all times? You don’t use slang words in a professional environment.
- Teamwork / Respect: Do you like working with other people and are respectful and considerate of their experience and opinions? Do you welcome constructive criticism and also give it where appropriate in a manner that maintains respect?
- Helping Others: Do you share your expertise and skill with others and will help anyone who needs it in a non-patronizing way?
- Ability to Ask for Help: Do you hesitate to ask for assistance? You check you understand the task you are being asked to complete and if is something you feel you need trained in, you will say so politely.
- Adaptability / Flexibility: Do you enjoy changing your approach or meeting new challenges? Working a little later than usual doesn’t phase and nothing is too menial for you.
The one area employers mention a lot is initiative. So the last area will be a bonus!
- Initiative / Above and Beyond: Do you do things with out being told? Do you participate in company activities? If you write a blog post about our monthly professionalism skills topic, you can also earn initiative points if you submit by the 15th of each month.
Each month you are eligible to receive a maximum of four points for each item. If you receive:
- 4 points: You met all the requirements asked of you. You showcased traits that make you an individual that a client / boss can depend on.
- 3 points: You met all the requirements asked of you but soft skill displayed could be improved upon. You are showcasing some employability traits but need some more time to develop those skills to become ready for the workforce. To be eligible for a four, you might consider how you might improve your work habits or the quality of your work.
- 2 points: You didn’t meet all the requirements asked of you. You might have been absent too often, you missed deadlines or the work you produced is not acceptable for industry. To be eligible for a three, you might consider checking the requirements of projects and also improve your work habits.
- 1 point: You didn’t show up or make an effort.
You can also lose points for not submitting items. These points come off your total professionalism grade. It is a deduction in pay. You can lose points for the following:
- 5 points for each: Creative Challenge, Status Report, Professional Growth Activity, Completing 2 Skill Sections for the Quarter
- 10 points: Quarterly Project. If you don’t submit both projects the next quarter it is 20 points off and so on.
If you disagree with the monthly evaluation that you receive, you have the opportunity to meet with the instructor to discuss why you believe that your evaluation is not reflective of your work habits or skills. Also each semester, there will be two quarterly performance reviews that will be more in-depth. The monthly and quarterly reviews are just to help you receive feedback on your performance. Our industry is constantly evolving, just as we are as individuals. The way we continue to improve is feedback. You can choose to ignore the feedback or take the feedback to continue to grow. Industry is competitive, how are you going to be a stand out and make your boss / client / peers / instructor notice the work you produce or the skills you have to offer?
Earn a Raise
At the end of each semester, you will have the opportunity to earn a raise (bonus points). Just like when you are on the job, you will have to ask for that raise, if you want it. At the end of the semester you will email the instructor with a subject line of Raise. In the email, you will identify the reasons you deserve a raise.
Remember it’s a raise, so make sure the reasons are worthy of earning a raise. Just doing one activity might not cut it, unless you did an AWESOME job on your one activity. If you earn the raise, you could earn up to eight points extra credit.
Performance Improvement Plan
A Performance Improvement Plan (PIP) is a way for under performing individuals to succeed while still holding them accountable for past performance. You may be placed on an PIP for academic, attendance and/or behavioral issues.
- Academic PIP – Your program grade is not at a 70% or higher.
- Attendance PIP – You have exceeded the minimum number of class periods you are eligible to miss. If you exceed the maximum number of class periods allowed you will be dropped from the program.
- Behavioral PIP – You display traits that are not acceptable for the workplace. You disrespect your peers, self, instructor, equipment or others.
If you are placed on a PIP, the instructor will meet with you individually to discuss the criteria for your success and the timeline for your performance improvement.
Each week you will be paid towards your course progress for 15 hours of work unless there is a holiday. Full-time students will earn 30 hours. If you are absent, you will only earn the amount of hours for the time you were actually “clocked-in”. You can make-up time by attending a make-up lab, or the office lunch lab that will be open on Tuesdays from 11:15 – 12:15, pending the instructor schedule allows.
Each tardy or leave early is worth 30 minutes, your time will be reduced accordingly for any tardies or leave early.
If you are going to be absent or later than 15 minutes, you will need to send the boss / instructor an email or Slack message to let them know you will be absent or late.
To clock-in and out, you will need to use your personal identification number. High School students, will need to have a parent call the attendance office (405.717.4206) to leave early.
Everyone is given a 15-minute break. The AM break is from 9:30 – 9:45 and the PM break is from 2:00-2:15.
You also have one additional sign-out (restroom, go to financial aid office, visit another program, etc) during a class period. Make sure to take care of all of your business during this sign-out. You will need to send a Slack direct message to the instructor with the location you are going and send a message via Slack when you return. When you have a sub, you will send a Slack message to WDD Sub.
Please be courteous of the instructors time. Many meetings are scheduled during lunch or after school. It is important to be on time to those meetings.
You don’t want to “clock-in” 10 minutes before your shift…therefore the doors to the office will not open until 10 minutes before class. AM: 7:50 and PM: 12:20. If you arrive before then, you can wait in the Student Break Room.
As quitting time approaches, individuals get anxious to get on to their daily activities. Please remain at your desk until the bell sounds.
Your desk is a shared environment (night classes, etc), therefore when you leave at the end of your shift, your desk should be clean for the next individual. You should not put food in your drawers — this brings critters and your instructor doesn’t like critters!
You are welcome to listen to music as long as no one else can hear your music. No one should have to listen to your favorite YouTube video, etc. Please do not disturb others and ALWAYS have your headphones plugged in. All personal devices should be turned on silent. Do not accept a phone call while you are in the classroom, wait until you are outside.
All drinks must be in a container with a lid. If you spill a drink and ruin a book and/or equipment, you will be responsible for purchasing the item(s).
You have desk drawers to store your belongings. The front portion of the bottom drawer is for the AM student and the back is for the PM student. Full-time students can use the entire drawer. The top drawer is for “shared” belonging, pencils, etc. Please do not leave valuable items in the drawer since your work space is in a shared environment.
At the end of the period, AM students just need to log-off. PM students need to shutdown the computer.
Periodically the team will go on excursions (field trips) or have the opportunity to showcase our work at competitions (BPA competition). To be eligible to attend, you need to have a 70% or higher program grade and not have exceed the minimum absences allowed.
Teamwork and Collaboration
This program is interactive and collaborative. If you are truly new and inexperienced at this, identify the more knowledgeable individuals in the class and make them your new best friends. If you are experienced at this, help others around you. You will often learn more by answering their questions.
If you are frustrated with another colleague, take a deep breath and do some self-examination to find out what is really bothering you. Use this as a chance to learn more about your self and your ability to work with all types of people. Everyone has a treasure within them waiting to be discovered and respected.
In our industry, companies want to see real world experience rather than school projects. If you have a real world project that you would like to substitute for one of the course projects, discuss the opportunity with the boss. Together you will determine the criteria and if the project is something that you could receive credit for.
Don’t bring excuses, bring plans. Explain how you are going to resolve the issue, make up the work, complete the project. Prove your initiative. Earn respect with the work, not the excuses.
Projects will have an excepted completion date posted in Basecamp. This date is when you are expected to be done with the project. If you run into unexpected issues, you can always email to ask your Boss / Client for an extension of time. And remember to not have excuses but a plan of how / when you will finish. Of course this is a risk, the client / boss might not approve the extension.
Don’t Make Me Call Your Parents
Play nice and perform well. Don’t make me call your parents – or bring in the big chief with a big stick.